Best Practices for Editing Content

Best practices for content management on Community Connection.

 
 

For Files:

• Files are organized automatically by their Release Date, so set a current release date when you initially upload the file.  
• Categorization tells the file what feed to go to, whether Support Docs, How Tos etc.  So check the appropriate categories when uploading files.  You can choose more than one category.
• Summaries offer the user a quick overview of the document content.  Add this to your document if you want it to appear in the feed.  Summaries are also limited by 200 characters.  
• Use the Plain Text pasteboard editor when adding a summary.
• When updating a file, update the Release Date, so that it shows the most current possible date.

Text entry:

• If copying text over use the Plain Text paste board if you want the text to have the same appearance as the styles on Community Connection
• If keeping styles and formatting made in Word use the Word pasteboard editor

For Posts-News and Blogs:

• Always start your post from the Product News, or originating Blog page.
• Use the Categorization checks to attach your post to its correct feed
• Add the release date on the post, this way the most current post will appear at the top
• Add appropriate Meta Data such as Credit (Author), Tags, and description
• Add a summary to your post, that is what will appear on the Blog feed.
• Use the Plain Text pasteboard editor when adding a summary, use either the Plain Text or Word pasteboard for your full entry

For images and embedded movies

• Images and movie files should be no wider than 560px across.
• Images should either be .jpg, .gif, or .png.  PNG files may not show as consistently as others.
• Movie files should be in a universal format, if in doubt, add a link and directions to download the correct plug-in

Internal and external links

• Copy the web address of the external web site or the Community Connection page first
• For external pages, always add a "Blank" target option
• Always test your links